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Job Opportunity: Administrative Assistant II @ UP CIDS

The UP Center for Integrative and Development Studies, University of the Philippines is looking for an Administrative Assistant II. Deadline of application is on 14 November 2022. See application requirements and procedures below.

Job Description

  1. Prepare and process various documents and other requirements to allow the UP CIDS Research Programs to carry out their respective activities effectively and efficiently e.g., Line-Item Budget (LIB), appointment/hiring documents, salary payments, and Program PPMP submissions;
  2. Assist in addressing administrative and finance concerns of UP CIDS Research Programs e.g., processing submission of research outputs, monitoring expenses and budgets, appointment concerns, etc.;
  3. Assist in facilitating the processing of salaries for UP CIDS Non-UP Contractual personnel e.g., collection of Certificate of Work Accomplishments (CWA)/Matrix of Work Accomplishments (MWA), in coordination with other UP System Offices, addressing inquiries and follow-ups etc.;
  4. Assist in UP CIDS financial matters e.g., procurement, preparation and processing of Purchase Order (PO), Purchase Request (PR), Obligation Request Slip (OBR), abstract of quotation, canvass, etc.;
  5. Assist with processing and review of supporting documents for all UP CIDS Memorandum Receipts (MR)/Property Acknowledgement Receipt (PAR)/Inventory Custodian Slip (ICS), inventory of serviceable and unserviceable/to be condemned; pre-repair inspection; report of waste material, stock position sheet, etc.;
  6. Perform other pertinent duties as may be assigned by the Executive Director.

Minimum Qualifications

  1. Completion of two-year studies in college or High School Graduate with relevant vocational/trade course
  2. One (1) year of relevant experience
  3. Four (4) hours of relevant training
  4. Relevant MC 11 s.1996 Career Service (Sub-professional)/First level eligibility

How to Apply

Attach the following documents to the application letter and submit through email at [email protected]:

  1. Letter of application addressed to Prof. Ariel S. Betan
  2. CS Form No. 212 Revised 2017: Personal Data Sheet (PDS) with attached Work Experience Sheet
  3. Photocopy of Scholastic Record/Academic Record such as diploma and transcript of records (TOR)
  4. Original copies or certified true copies of Certificates of Employment, Contracts, Appointments, Office Orders or Service Record
  5. Photocopy of Training Certificates or Learning and Development Interventions
  6. Photocopy of certificate of eligibility/rating/license

Deadlines and Queries 

The deadline of application is on 14 November 2022. For more inquiries, kindly send an email to [email protected] (applications must be sent to the email address above).

UP CIDS

The UP Center for Integrative and Development Studies (UP CIDS) is a policy research unit of the University that is mandated to encourage collaborative and rigorous research addressing issues of national significance. Currently, it has 12 research programs. Learn more and download recent CIDS publications.